Staff Cost Recovery Rates

Understand the daily cost of every person in your business, not just their salary.

Staff Recovery Rate Calculator

Find out what an employee costs you per day and per hour, once available working days and employment costs are counted in.

Salary & employment costs

£
Changes the point at which employer National Insurance kicks in.
Employer contribution
%
Calculated on auto-enrolment qualifying earnings only (£6,240–£50,270 per year).
Doesn't include laptops, software, phones, or other kit and benefits, those are extra on top of what's shown here.

Working days a year

Standard Days (starting point)
Less: annual leave
Less: bank holidays
Less: training days
Less: sick days (UK average is 4.4 per year)
Less: review/admin days
Less: team days (e.g. Xmas Party)
Available working days —
hrs

Recovery Rate Result

Salary ÷ Standard Days
—
—
Recovery
Rate
—
—
—
Annual salary —
+ Employer National Insurance —
+ Pension —
= Total Employment Cost —
Available working days —
Available working hours —
Uses 2026/27 UK rates: employer National Insurance at 15% above the £5,000 secondary threshold (£50,270 for under-21s/apprentices under 25), and the 3% statutory minimum employer auto-enrolment contribution on qualifying earnings of £6,240–£50,270. Source: gov.uk rates and thresholds for employers 2026/27. This tool gives an estimate for planning purposes, it isn't payroll or tax advice, check your own figures with your accountant or payroll provider. The 4.4 day sick leave default is the UK average, according to ONS data.
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